From November 4–6, 2026, ChaTask showcased ChaTask Checkin at the Vietnam Industrial & Manufacturing Fair (VIMF) Bac Ninh 2026. The solution is designed to digitize registration, approval, check-in/check-out, and access monitoring processes, helping businesses improve management efficiency and strengthen security and safety control across factories and industrial parks.
ChaTask Checkin – Digitizing Factory Access Management
In industrial manufacturing environments, factory access involves not only internal employees but also visitors, contractors, temporary workers, and transport personnel. Each group has specific requirements for registration, identity verification, approval, and compliance with safety regulations.
However, many businesses still manage these processes through paper forms, spreadsheets, or disconnected communication channels. These traditional methods can lead to time-consuming procedures, difficulties in cross-departmental coordination, and challenges in tracking access history or retrieving information when needed.
To address these challenges, ChaTask Checkin was developed to help businesses manage the entire access process on a unified platform, from initial registration to final check-out.
Built on the ChaTask collaboration platform, the solution combines communication, workflow management, and automation capabilities, enabling departments to coordinate tasks more efficiently, transparently, and conveniently.
Showcasing ChaTask Checkin at VIMF Bac Ninh 2026
At VIMF Bac Ninh 2026, ChaTask Checkin was introduced to manufacturing businesses, factory operators, and industrial park management teams as a technology-driven solution for modernizing access management.
Through product demonstrations and discussions at the exhibition booth, visitors had the opportunity to explore how ChaTask Checkin helps businesses digitize administrative procedures, reduce manual tasks, and improve access monitoring and information management.
One of the solution's key highlights is its ability to connect registration, approval, verification, and check-in/check-out within a single workflow, eliminating the need to manage these activities separately through multiple forms and communication channels.
ChaTask Checkin is designed to accommodate different business requirements while providing a convenient experience for both registrants and responsible departments.
End-to-End Factory Access Management with ChaTask Checkin
ChaTask Checkin supports businesses in managing the entire access process through six key stages:
1. Convenient Registration
Visitors, contractors, temporary workers, and drivers can register through different methods based on their specific needs.
The solution supports advance registration via links or QR codes, factory-issued invitations, and bulk registration for large groups.
All registration information is centrally managed, helping reduce processing time at factory entrances and minimize repetitive data entry.
2. Information Verification and Approval
Once a request is submitted, responsible departments can review applications, verify information, and approve access according to the company's established procedures.
Request statuses are updated centrally, allowing relevant departments to track progress and coordinate whenever additional information or adjustments are required.
3. Entry Requirement Verification
Depending on the visitor category and company regulations, ChaTask Checkin helps manage entry requirements such as safety training, compliance acknowledgments, and supporting documentation.
By integrating these requirements into the access management workflow, the solution enables responsible departments to verify compliance and minimize the risk of overlooking mandatory procedures before granting entry.
4. Fast and Convenient Check-in/Check-out
At factory entrances, ChaTask Checkin supports identity verification through facial recognition or QR codes, enabling security personnel to verify registration records and complete check-in/check-out procedures.
The system records access timestamps and relevant information for each entry and exit, supporting personnel and vehicle access control as well as verification activities at security checkpoints.
5. On-Site Activity Monitoring
After check-in, responsible departments can monitor information about individuals currently on-site, review access statuses, and coordinate responses to any issues that arise.
Centralized data management enhances visibility and enables businesses to maintain greater control over on-site operations.
6. Access History Tracking and Reporting
Registration records, approval histories, and check-in/check-out activities are stored within the system, enabling businesses to retrieve information, review records, and generate reports when needed.
These traceability capabilities support inspections, operational evaluations, and continuous improvements to access management procedures.
ChaTask Checkin – Connecting and Managing Access Workflows on a Unified Platform
Beyond simply recording entries and exits, ChaTask Checkin is built on the ChaTask collaboration platform, where communication and task management are integrated into a single working environment.
Instead of switching between multiple systems, departments such as security, reception, human resources, health and safety, and visitor-hosting teams can receive information, track request statuses, and coordinate activities directly through ChaTask's chat interface.
Registration details, approval requests, and processing statuses are presented as interactive content within conversations, allowing users to access information and complete necessary actions more conveniently.
In addition, ChaTask Checkin combines account-free registration for short-term visitors with account-based management for individuals requiring long-term records. All information is maintained within a unified data environment, enabling businesses to manage different personnel categories and access scenarios flexibly.
This approach helps make factory access management an integrated part of cross-departmental collaboration, rather than a standalone administrative process disconnected from daily operations.
ChaTask Advances Smarter and More Efficient Factory Management
The introduction of ChaTask Checkin at VIMF Bac Ninh 2026 marks an expansion of the ChaTask platform into industrial manufacturing environments, where safety, compliance, and effective cross-departmental coordination are increasingly important.
Through this solution, ChaTask aims to help businesses simplify access management procedures, reduce manual workloads, enhance transparency, and strengthen information control throughout daily operations.
ChaTask sincerely thanks all valued customers and partners who visited our booth, expressed interest, and explored the ChaTask Checkin solution at VIMF Bac Ninh 2026.
We remain committed to researching and developing practical technology solutions that support businesses throughout their digital transformation journey, contributing to safer, more connected, and more efficient working environments.
